I. OVERALL DESCRIPTION:
The Operation Manager – Office Operations will be responsible for overseeing and managing all office-related operations, facilities, and administrative activities to ensure a safe, efficient, and well-functioning working environment. This role will take ownership of office setup, renovation, relocation, and day-to-day office operations. The position will work closely with internal departments, landlords, contractors, vendors, and service providers to coordinate office projects and ensure all activities are completed on time, within budget, and according to company requirements.
II. KEY RESPONSIBILITIES:
- Office Operations Management: Manage daily office operations, facilities, equipment, utilities, maintenance, and general administrative activities to ensure smooth and efficient office functioning.
- Office Setup & Renovation: Coordinate and manage new office setup projects, including space planning, furniture, equipment, utilities, signage, access control, IT infrastructure, and other office requirements.
- Office Relocation / Moving: Plan and coordinate office moving projects from preparation to completion, including moving schedules, packing, transportation, furniture/equipment relocation, vendor coordination, and post-move setup.
- Vendor & Contractor Management: Identify, coordinate, and manage landlords, contractors, suppliers, maintenance teams, cleaning services, security providers, and other office-related vendors. Monitor service quality, costs, and contract performance.
- Office Maintenance & Facilities: Ensure office facilities and equipment are properly maintained. Coordinate repairs, preventive maintenance, inspections, and troubleshooting to minimize operational disruption.
- Budget & Payment Management: Prepare and monitor office-related budgets, quotations, purchase requests, invoices, and payment processes. Ensure expenses are properly documented and within approved budgets.
- Office Policies & Processes: Develop, implement, and continuously improve office policies, procedures, and workflows to improve operational efficiency and employee experience.
- Cross-functional Coordination: Work closely with HR, Finance, IT, Security, and other departments to ensure office-related requirements are properly coordinated and aligned with business needs.
- Project Planning & Reporting: Prepare project plans, timelines, checklists, reports, and status updates for office setup, relocation, renovation, and other operational projects.
- Problem Solving: Act as the key point of contact for office-related issues and proactively resolve operational, facility, vendor, or employee concerns.
III. REQUIREMENTS:
- Proven experience as an Office Manager, Operations Manager, Facilities Manager, or in a similar role.
- Experience in office setup, renovation, relocation, or facilities management is highly preferred.
- Strong vendor and contractor management skills.
- Strong project management and organizational skills.
- Good understanding of office administration, procurement, budgeting, and payment processes.
- Strong negotiation and problem-solving abilities.
- Excellent communication and interpersonal skills.
- Ability to manage multiple projects and priorities simultaneously.
- Strong attention to detail and ownership mindset.
- Ability to work independently and under pressure.
- Proficiency in Microsoft Office / Google Workspace and other relevant office management tools.
IV. PROCESS INTERVIEW:
- Round 1: HRTA
- Round 2: Hiring Manager
- Final Round: Offer
V. CONTACT:
Email: Hr@sixmedia.io
Website: https://sixmedia.io/